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PM Corner

Project Manager Role in Procurements

Posted by James Truesdale on October 13, 2017 at 3:25 AM

Often as a Project Manager, I will take on a project after the contractual related activities have been completed. For example, the technical product has been procured. My job as PM is to implement the solutions and ensure that it had been moved into production. Hence, I am not initially aware of how any additional services were procured nor the plans to procure additional services or products in the future. But, as you know, the Project Manager is accountable for all aspects of the project which means that he or she must understand all contractual-related activities. To that end, as a Project Manager, it is in your best interest to do the following:

1. Understand the procurement process

2. Ensure contract has all project management requirements

3. Identify risks and incorporate mitigation of risks into contract

4. Account for products / services to be delivered per SOW, contract, etc.,

5. Work with contract manager to manage changes to the contract

6. Review and update contractual documents

7. Review and sign-off on delivered products or services

8. Monitor and report on contract performance

Again, as the PM, it is your responsibility to understand the procurement process from end to end. This will give you an edge when contractual related issues arrive because they will.

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