Projects will ebb and flow between good health and not so good health. Don't fret. This is normal. However, as Project Managers, we are not always keen to see when our projects are moving into a "permanent" unhealthy state. Sometimes, not knowing can be a result of our unwillingness to be frank about the status of our project's health. Sometimes, we are reluctant to give bad news about in hopes that we can turn things around. So, below are a few quick steps to get your project out of the ditch and back on to the road.
A project in yellow or red status, should move into recovery mode as quickly as possible. Hence, a recovery plan must be written to capture the tasks necesseary to address the issues to get the project back on track with regards to scope, schedule and cost. A recovery plan should accomplish the following:
Identify all of the work that has been completed thus far.
Evaluate the progress of work underway and confim when that work is scheduled for completion.
With the team's assistance, uncover all work that is in scope that has not started and ensure the work is necessary to complete the project.
Now, determine if the work to be completed can be accomplished given the remaining budget and the targeted completion dates. At this point, it may necessary to adjust the costs and schedule completin date of the project.
If the original project scope can not achieved, it will be necessary to develop a different plan to complete the project. Here, you should communate any changes related to funding, scheduie or scope.
To keep the stakeholders informed, the recovery plan should be discussed at least every other week until the actions outlined move the project into Green status.
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